Politique de confidentialité

This Privacy Policy sets out how CloserStill Media Limited (“CloserStill”, “we”, “us”, “our”) processes your personal data in connection with our services.

 

This Privacy Policy applies to you, the person accessing our services or using our website at www.bigdataworld.fr  (our “Website”).

 

This Privacy Policy was last updated on June 8, 2023.

 

1. Purpose of this Privacy Policy

 

This Privacy Policy explains our approach to any personal data we may collect from you or that we have obtained about you from a third party and the purposes for which we process your personal data. This Privacy Policy also sets out your rights in relation to our processing of your personal data.

 

Lorsque nous parlons de « données à caractère personnel », nous entendons toute information se rapportant à une personne identifiée ou identifiable. Les personnes peuvent être identifiées en se référant à un nom, à un numéro d’identification, à des données de localisation, à un identifiant en ligne (comme une adresse IP) ou à d’autres facteurs qui leur sont propres.

 

La présente Politique de confidentialité ne s’applique qu’à l’utilisation de vos données personnelles que nous obtenons, que ce soit directement auprès de vous ou d’un tiers. Elle ne s’applique pas aux données à caractère personnel collectées par des tiers au cours de vos communications avec ces tiers ou à votre utilisation de leurs produits ou services (par exemple, lorsque vous suivez des liens vers des sites tiers sur lesquels nous n’avons aucun contrôle, ou si vous obtenez des services de ces tiers).

 

2. À propos de nous

 

Nom de la Société : CloserStill Media Limited
Opérant sous la dénomination de : CloserStill Media

Numéro d’entreprise : 5816917
Immatriculation ICO : Z1479947

Adresse du siège social : 3rd Floor, The Foundry, 77 Fulham Palace Road, Hammersmith, W6 8JA

CloserStill est le responsable du traitement de vos données personnelles.

 

3. Comment nous contacter

 

Si vous avez des questions concernant la présente Politique de Confidentialité ou si vous souhaitez exercer l’un de vos droits en matière de protection des données, veuillez nous envoyer un e-mail à dataprotection@closerstillmedia.com.

 

4. Comment collectons-nous et recevons-nous des données à caractère personnel ?

 

Nous collectons et recevons des données à caractère personnel en utilisant différentes méthodes : 

 

4.1 Données personnelles que vous nous fournissez :

Vous pouvez nous communiquer vos données à caractère personnel directement. Ce sera le cas lorsque :

• vous soumettez des données à caractère personnel via notre Site Internet ;
• vous nous contactez ;
• les données personnelles sont collectées auprès de vous sur place au cours de nos événements ; et
• notre personnel est en communication directe avec vous ou avec une organisation concernée.

4.2 Données à caractère personnel que nous collectons à l’aide de cookies et d’autres technologies similaires :

Lorsque vous accédez à notre site Web et que vous l’utilisez, nous collectons certaines informations techniques concernant votre équipement, vos actions de navigation et vos habitudes. Il s’agira notamment :

• de données à caractère personnel collectées à partir de services utilisant une adresse IP pour déterminer l’organisation des visiteurs de notre Site Web ;
• d’informations provenant d’actions menées par une personne en réponse à des campagnes de marketing direct (y compris lorsqu’une personne ouvre des e-mails ou suit des liens provenant de nos communications par e-mail) ;
• d’informations relatives à l’utilisation et à la navigation sur notre Site Internet ; et
• de données utilisées pour fournir des expériences de marketing/utilisateurs personnalisées lors de la visite de notre Site Web.

4.3 Données personnelles provenant de sources tierces :

Nous pouvons obtenir des données à caractère personnel vous concernant auprès de sources tierces, y compris auprès de :

• partenaires avec lesquels nous nous engageons dans des efforts de marketing conjoints ;
• sources de données publiques utilisées pour compléter ou valider nos ensembles de données existants ;
• services de données/fournisseurs utilisés pour obtenir ou compléter nos ensembles de données existants ; et
• données qui ont été acquises dans le cadre d’une acquisition ou d’une fusion.

 

5. À propos de qui collectons-nous des données à caractère personnel ?

 

Nous collectons et traitons les données à caractère personnel des personnes qui :

• nous contactent ;
• utilisent l’un de nos services (par exemple, assistent à un événement) ;
• utilisent, interagissent, accèdent à notre Site Web et y naviguent ; ou
• soumettent une réclamation par l’intermédiaire de notre site Web.

 

6. Données personnelles que nous collectons

 

Nous pouvons collecter et utiliser différents types de données à caractère personnel vous concernant que nous avons regroupées comme suit :

 

• Données d’identité
  • elles comprennent le prénom, le nom, la date de naissance, le numéro d’étudiant, l’identification avec photo,
• Données visuelles
  • elles comprennent des photographies et des films de nos événements ;
• Données de contact
  • elles comprennent l’adresse, l’adresse électronique et le numéro de téléphone ;
• Données sur les transactions
  • elles comprennent des détails sur les paiements à votre profit et de votre part ;
• Données marketing
  • elles comprennent vos préférences en matière de réception de matériel marketing de notre part et de nos tiers, vos préférences en matière de communication et votre réponse à nos activités de marketing ;
• Données professionnelles
  • elles comprennent des détails sur l’organisation pour laquelle vous travaillez, votre expérience professionnelle et vos données démographiques relatives à votre activité professionnelle/à vos intérêts ;
• Données du Site Internet
  • elles comprennent des informations sur la manière dont vous utilisez notre Site Web ;
• Données de Catégorie Particulière
  • nous pouvons également collecter certaines données de catégorie particulière. Les Données de Catégorie Particulière sont des données jugées plus sensibles en vertu des lois sur la protection des données et qui nécessitent une plus grande protection. Bien que nous cherchions généralement à éviter de collecter des Données de Catégorie Particulière, il existe certaines circonstances dans lesquelles vous pouvez être amenés à nous les fournir (par exemple lorsque vous soumettez des exigences alimentaires ou d’accessibilité). La fourniture de ces informations est entièrement volontaire et nécessite votre consentement exprès.

7. Comment utilisons-nous vos données à caractère personnel et base légale

 

We have set out below in a table a description of all the ways we plan to use your personal data and which legal bases we rely on to do so. Please see it for more details on our use of legitimate interests as a legal basis.

What purpose do we use them for?	Data Category	Legal basis for processing
Communicate with you in connection with our events and services.	Identity data Contact details	Legitimate interests
To provide you with information and updates relating to a specific event/service to which you have subscribed.	Identity data Contact details	For the performance of a contract between you and CloserStill
Register and facilitate your participation in an event.	Identity data Contact details Special Category Data	For the performance of a contract between you and CloserStill   Express Consent
Send you communications relating to the products and services of our affiliates (including exhibitors, sponsors and media partners).	Identity data Contact details	Legitimate interests
Invite you to take part in surveys relating to our products or the products of our affiliates.	Identity data Contact details	Legitimate interests
To respond to you regarding any requests you may have.	Identity data Contact details	Legitimate interests
Perform analytics on your use of our products and response to our marketing activities.	Marketing data	Legitimate interests
Create marketing content for use on our marketing materials, website and social media.	Visual data	Legitimate interests

 

Legitimate interests

Where we process your personal data on the basis of legitimate interest, we will only do so where the processing is proportionate and limited to what is necessary for the purposes for which it was originally collected. We will also ensure that our legitimate interests do not override your legitimate interests as an individual.

 

If you have previously attended one of our events, subscribed to one of our services or if we have assessed your interests based on your profession or industry, then, in the absence of consent, the legal basis on which we have processed your personal data and communicated with you is legitimate interest. We have a legitimate interest in communicating with you to provide you with information about upcoming events or our other services. In order to balance our interests with yours, we consider that the amount of your personal data we process is minimal, that it is not sensitive data, that there is minimal impact on privacy and that you can easily refuse or unsubscribe at any time.

 

8. If you do not provide your personal data

 

Where we are required by law to collect your personal data, or where we need to collect your personal data under the terms of a contract we have with you and you fail to provide your personal data when requested, we may not be able to perform the contract we have or are trying to enter into with you. This may apply where you fail to provide the personal data we need to enable you to access our services or our Website. In this case, we may not be able to provide you with our services or access our Website, in which case we will notify you.

 

9. How long do we keep your personal data?

 

We retain your personal data in accordance with applicable law and we will not retain your personal data for longer than necessary, unless otherwise required by law or regulation or to enable us to properly investigate complaints. If you have any questions regarding the retention of your personal data, please contact us using the contact details set out in Section 3 of this Privacy Policy.

 

10. Sharing of personal data

 

10.1 When will we share your personal data?

We will only share your personal data with others if we are legally permitted to do so. When we share personal data with others, we put in place contractual arrangements and security mechanisms to protect the shared personal data and to comply with our data protection, privacy and security standards and obligations. We may share your personal data when:

• you have agreed to the sharing of this information:
  • when registering for an event;
  • when submitting the form; or
  • by participating in one of our events, in particular when you come to the theatres and visit the stands;

 

• you have agreed to us sharing your name and email address with carefully selected third parties (such as our exhibitors, sponsors and partners) whose products and services may be of interest to you;

 

• sharing the data is necessary for us to fulfill a contractual obligation we have with you and/or your organization;

 

• if we are under a duty to disclose or share your personal data in order to comply with any legal obligation; and/or

 

• we sell or transfer, or consider selling or transferring, all or a portion of our business, stock or assets to a third party, in which case we will disclose your personal data to that third party (actual or potential) in connection with the foregoing events (including, without limitation, our current or potential investors). In the event of an acquisition by or merger with a third party, or in the event of bankruptcy or comparable event, we reserve the right to transfer, disclose or assign your personal data in connection with the foregoing events.

The above list is not exhaustive and there may be circumstances in which we need to share personal data with other third parties.

 

10.2 Who will we share your personal data with?

The third parties with whom we may need to share your personal data include:

• entities of our group of companies (list available here );

 

• exhibitors and sponsors of events you attend;

 

• marketing agencies that have booked a stand on behalf of an exhibitor or sponsor of an event you are attending;

 

• Event partners and suppliers: When we organise events, we may share your personal data with third party service providers who assist us in the operation and administration of that event. If we organise an event in partnership with other organisations, we may share your personal data with those organisations for use in connection with the event;

 

• third parties (such as our exhibitors, sponsors and partners): to people who we believe would benefit you from hearing about their third party products and services (where you have chosen to provide us with your name and email address);

 

• Advertising partners: We may share personal data with third-party advertising partners when you use our website. This data is used to provide you with personalized online advertising and measure its effectiveness and for other advertising-related activities;

 

• Third party email marketers and CRMs: We may share personal data with specialist vendors who help us manage our marketing database and send our email marketing communications;

 

• Third party organisations that provide applications/functionality, data processing or IT services: We may share personal data with third parties who help us provide the Website and provide, manage and operate our internal IT systems. These third parties may include, for example, information technology providers, cloud-based software as a service provider, identity management, website hosting and management, data analysis, data backup, security and storage services. The servers powering and facilitating these cloud infrastructures are located in secure data centres around the world, and personal data may be stored in any of them. We may also share your personal data with third party service providers to help us compile statistics;

 

• payment providers and banks: We may share personal data with third parties who assist us in processing payments;

 

• auditors, lawyers, accountants and other professional advisers: We may share personal data with professional services companies who advise and assist us in the legal and efficient management of our organisation and in relation to any litigation in which we may be involved;

 

• Courts, law enforcement agencies or other government and regulatory bodies and agencies: We may share personal data with courts, law enforcement agencies or other government and regulatory bodies or other third parties, in accordance with applicable law or regulation; and

 

• From time to time, we may receive requests from third parties who have the authority to obtain disclosure of personal data, such as to verify our compliance with applicable law and regulations, to investigate a suspected crime, or to establish, exercise or defend legal rights. We will only respond to requests for personal data if we are permitted to do so in accordance with applicable law or regulation.

Please see the list below for the names of the specific sub-processors with whom we share your personal data (please note that this list is not exhaustive and is subject to change):

Name of subsequent sub-processor	Nature of the processing
Amazon Web Services	Storage
Circ Data	Visitor and Exhibitor Registration
GEVME	Visitor and Exhibitor Registration
GES Global	Logistics entrepreneur
ASP Solutions Ltd	Website provider
DotDigital	Email Marketing
Sector Global	Provider of virtual applications and platforms
Salesforce	CRM Provider
Exavault	Secure File Transfer
Presentation Service Providers Ltd	AV Contractor on site

 

11. International transfers of personal data

 

When processing your personal data, it will sometimes be necessary for us to transfer your personal data outside the United Kingdom (“UK”) and/or the European Economic Area (“EEA”) to our group companies and our third party service providers.

In connection with such transfers, we will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Policy and applicable data protection laws. This includes ensuring that:

• there are appropriate safeguards such as binding corporate rules or standard contractual data protection clauses between us or between us and the recipient; or

 

• an adequacy decision has been made by the UK or the EEA (as applicable) such that the data protection regime in the relevant location or jurisdiction ensures an adequate level of protection for personal data; or

 

• one of the exemptions for specific situations applies.

 

If you have any questions regarding our international transfers of personal data, please contact us using the contact details in Section 3 of this Privacy Policy.

 

12. Marketing

 

As set out in Section 7 of this Privacy Policy, we may send you marketing emails about our events and services and details of third party products and services (such as our exhibitors, sponsors and partners where you have opted in to receive such communications). If you wish to unsubscribe from communications from us, you can unsubscribe by using the link in our emails or by contacting us by email at dataprotection@closerstillmedia.com . [If you wish to choose which products we contact you about, you can update your preferences in our marketing preference centre [ here ].]

 

You can unsubscribe from emails from third parties by clicking the unsubscribe link in their emails.

 

13. Your data protection rights

 

You have the following rights in relation to the personal data we hold about you.

• The right to make a subject access request to be informed of the personal data we hold about you. If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other information).

 

• The right to have your personal data rectified if it is inaccurate or incomplete. If we have shared your personal data with others, we will notify them of the rectification where possible. If you ask us, where possible and lawful, we will also tell you who we have shared your personal data with so that you can contact them directly.

 

• The right to request erasure of your personal data in certain circumstances, for example where we no longer need it or where you withdraw your consent (where applicable). If we have shared your personal data with others, we will notify them of the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.

 

• The right to object at any time to the processing of your personal data, in particular where the processing is carried out for direct marketing purposes. You can ask us to stop processing your personal data, and we will do so, if we are relying on our own or someone else’s legitimate interests to process your personal data (unless we can demonstrate compelling legal grounds for the processing) or if we are processing your personal data for direct marketing purposes.

 

• The right to restrict processing of your personal data. You can ask us to ‘block’ or delete the processing of your personal data in certain circumstances, for example where you contest the accuracy of the personal data or where you object to us processing it for a particular purpose. This does not mean that we will stop storing your personal data, but where we do store it we will tell you whether we are removing any restrictions we have placed on your personal data so that we can stop processing it further. If we have shared your personal data with others, we will inform them of the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.

 

• Right to data portability You have the right, in certain circumstances, to obtain the personal data you have provided to us (in a structured, commonly used and machine-readable format) and to reuse it elsewhere or to ask us to transfer it to a third party of your choice.

 

• Rights relating to automated decision-making and profiling. You have the right not to be subject to a decision based on automated processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.

 

• The right to withdraw your consent to the processing of your personal data. If we rely on your consent (or your explicit consent) as the legal basis for processing your personal data, you have the right to withdraw that consent at any time. You can exercise your right to withdraw your consent by contacting us using our contact details in Section 3 above or by using any other opt-out mechanism we may provide, such as an unsubscribe link in an email.

 

Your above rights may be exercised by contacting us using the contact details provided in Section 3 of this Privacy Policy. We may require confirmation of your identity based on your request.

If you have any questions or complaints about how we use your personal data, please contact us using the details set out in Section 3 of this Privacy Policy. If you wish to make complaints or ask further questions, you have the right to contact a national supervisory authority for your place of residence or the place of the alleged infringement regarding such matters. The UK data protection supervisory authority is the Information Commissioner's Office and their contact details are available at https://ico.org.uk/ . For a list of all EU authorities, click here .

 

14. Security of your personal data

 

We take precautions to protect your personal data against loss, theft and misuse and unauthorized access, disclosure, alteration and destruction through the use of appropriate technical and organizational measures.

Our staff and subcontractors (ie those who process your personal data on our behalf) who have access to and are involved in the processing of personal data are required to respect the confidentiality of personal data. Our staff are also trained to ensure a high level of security.

We take steps to regularly validate the personal data we hold to ensure that the information is accurate and, where appropriate, up to date. Information that is no longer required for valid business purposes, and which we are not required to retain under any applicable law, will be destroyed regularly by secure means.

 

15. Third-Party Links and Services

 

Our website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please review these policies before you submit any personal data through these websites. This Privacy Policy does not apply to the processing of your personal data by any third party provider.

 

16. Our use of cookies and similar technologies

 

Our Website may use certain cookies, web beacons, pixel tags, log files and other technologies. Please see our Cookie Policy to learn more about the cookies and similar technologies we use, the purposes for which we use them and how to manage, block or delete them.

 

17. Changes to this Privacy Policy

 

We will update this Privacy Policy from time to time to reflect any changes or proposed changes to our use of your personal data. We may also make changes to comply with changes in applicable law or regulatory requirements.

 

We will notify you by email of any material changes to this Privacy Policy. However, we encourage you to review this Privacy Policy periodically to be informed of how we are using your personal data.